Gradebook

The Gradebook settings in the Account Manager allow System Administrators and Super Users to customize certain settings related to the Gradebook.

NOTE: These settings have two levels, Global and Program. If there are settings at a Program level, they will supersede the Global level settings.

Path: Admin Toolbar  > Advanced >  Account Manager > Modules [expand] > Gradebook [expand]

Video overview of setting up a Grade Matrix

Global Settings

Global settings are used if there are no specific Programs settings.

Path: Admin Toolbar  > Advanced >  Account Manager > Modules [expand] > Gradebook [expand] > Global Settings [expand]

Grade Matrix

  • Enable Grade Matrix: This setting enables the Grade Matrix system. If not checked, the Grade Matrix functionality is disabled.
  • Enable Grade Matrix for Category Totals: This option will display scores in Category Totals using the Grade Matrix.
  • Enable Grade Matrix Per Cell: This option will display scores in each cell using the Grade Matrix.
  • Default Grade Matrix: Select the Grade Matrix for this Program.

Gradebook Version: Select version of the Gradebook for your system.

Custom Grade Type: If checked, this setting will allow each Course to select a custom grading type.

Gradebook Security

  • Deny Faculty Access: If checked, then Faculty will have no access to the Gradebook. If this option is selected then the Read-Only Access flag is ignored.
  • Faculty Read-Only Access: This option restricts all Faculty to read-only access of the Gradebook. This option is ignored if the Deny Faculty Access option has been selected at the Program or Global level of your system.
    • NOTE: When Faculty Read Only box is checked, then the Gradebook Access option will be visible in the Course > Assessment  > Gradebook Access.
  • Faculty Exam Access: By default, the Deny Faculty Access and/or Faculty Read-Only access options(s) also removes Faculty access to the Exam system.
    • The logic is that access to the Exam system allows access to Student scores.
    • This flag will allow Faculty to access the Exam system and push results to the Gradebook while still restricting access to the Gradebook.
  • Allow primary CD access: If checked, this option will give Gradebook access to the primary Course Director for a Course.
  • Allow Course Coordinator access: If checked, this option will give Gradebook access to Course Coordinators assigned to a Course.
  • Allow Long Event Faculty Access to Exams:
  • Minimum all-Course access: This setting defines the minimum security level required for universal admin access to the Gradebook.
    • This only applies if the Restrict Faculty Access option is checked.

Global Settings (continued)

  • Final Grade Option: If checked, the Gradebook will calculate and display a final grade as a percentage or letter grade.
  • Hide final grade from Students: If checked, this option will hide the final grade from Students, but not Faculty with access.
    • NOTE: The Final Grade Option must be checked in order for this setting to apply.
  • Category Score: Check this option to show the overall score for each Student in each Category defined in the Gradebook.
  • Category Critical Score: This setting turns on an option to define a passing score for a Category.
    • The Category Score setting must be checked for this to apply.
  • Category/Course Critical Score: If checked, a failed score in a Category Critical Score equals failure in the Course.
    • Category Score and Category Critical Score must be checked for this to apply.
  • Export Comments for entire Course: This setting enables the option to include all comments in the total Gradebook .CSV export.
  • Export Comments by Assignment: This setting enables the option to export all comments for a given Assignment.
  • Show net ID: Check this setting to display the Student netID in a column next to the Student name.
  • User alternate ID: This enables the selection of an Alternate ID to use in place of the netID.
    • This setting is only applicable if the Show netID option is checked.
  • Method of relative value calculation: Use the drop-down menu provided to select how the relative value of Assignments and Categories will be calculated in the Gradebook.
  • Min passing (red number): This number indicates the minimum passing percentage score. Any score less than this number will be displayed in red, indicating a failed grade.
    • The default for this is 70.
  • Std Deviation Multiplier: This option will multiply the standard deviation pf the final grade times X and subtract that from the minimum passing percentage for a new percentage.
    • Enter Zero to turn this option off.
  • Incomplete Percent Trigger: If an exercise is > = this percent, and the value is Zero, then then student's status will be marked as incomplete. 0=off.
  • Statistics: If checked, the Student total score and pre-assignment score will be compared to the overall Course's mean, median and mode
  • Multiple Course Exams: Check this setting to allow the option to specify multiple Course Gradebooks for a single Exam.
    • This turns on the multi-Course Gradebook option in the Exam Editor.
  • Disable editing Gradebook Item name: If checked, the Section Coordinator for a Course will NOT be able to change the Gradebook Item's name. This is recommended.
  • If both alpha and numeric scores exist, display alpha: If left unchecked, then the numeric will be displayed.
Program: Level Settings

NOTE: The Program settings in your view may be different from those shown.

NOTE: Settings enabled/disabled at the Program level will override those set at the Global level.

Grade Matrix

  • Enable Grade Matrix: This setting enables the Grade Matrix system. If not checked, the Grade Matrix functionality is disabled.
  • Enable Grade Matrix for Category Totals: This option will display scores in Category Totals using the Grade Matrix.
  • Enable Grade Matrix Per Cell: This option will display scores in each cell using the Grade Matrix.
  • Default Grade Matrix: Select the Grade Matrix for this Program.

Gradebook Version: This setting lets you select version of the Gradebook for your system.

Custom Grade Type: If checked, this setting will allow each Course to select a custom grading type.

Gradebook Security

  • Deny Faculty Access: If checked, then Faculty will have no access to the Gradebook unless they have been added to a special Course and program access groups.
    • If this option is selected then the Read-Only Access flag is ignored.
  • Faculty Read-Only Access: This option restricts all Faculty Gradebook to read-only.
    • Only Users added to the special purpose update groups will have update access to the Gradebook.
    • This option is ignored if the Deny Faculty Access option has been selected at the Program or Global level of your system.
  • Faculty Exam Access: By default, the Deny Faculty Access and/or Faculty Read-Only access options(s) also removes Faculty access to the Exam system.
    • The logic is that access to the Exam system allows access to Student scores.
    • This flag will allow Faculty to access the Exam system and push results to the Gradebook while still restricting access to the Gradebook.
  • Allow primary CD access: If checked, this option will give Gradebook access to the primary Course Director for a Course.
  • Allow Course Coordinator access: If checked, this option will give Gradebook access to Course Coordinators assigned to a Course.
  • Allow Long Event Faculty Access to Exams: If the Gradebook Security is turned on, this option will let Faculty in Long Events manage Exams and Assignments.
    • It also ensures a minimum of read-only access to the Gradebook so that Long event Faculty can review grades.
  • Minimum all-Course access: This setting defines the minimum security level required for universal admin access to the Gradebook.
    • This only applies if the Restrict Faculty Access option is checked.

Program Settings (continued)

  • Final Grade Option: If checked, the system will calculate and display a final grade for the Student as a percentage or letter grade.
  • Hide final grade from Students: If checked, this option will hide the final grade from Students, but not Faculty with access.
    • The Final Grade Option must be checked in order for this setting to apply.
  • Category Score: Check this option to show the overall score for each Student in each Category defined in the Gradebook.
  • Category Critical Score: This setting turns on an option to define a passing score for a Category.
    • The Category Score setting must be checked for this to apply.
  • Category/Course Critical Score: If checked, a failed score in a Category Critical Score equals failure in the Course.
    • Category Score and Category Critical Score must be checked for this to apply.
  • Export Comments for entire Course: This setting enables the option to include all comments in the total Gradebook .CSV export.
  • Export Comments by Assignment: This setting enables the option to export all comments for a given Assignment.
  • Show net ID: Check this setting if you want to display the Student netID in a column next to the Student name.
  • User alternate ID: This enables the selection of an Alternate ID to use in place of the netID.
    • This setting is only applicable if the Show netID option is active/checked.
  • Method of relative value calculation: Use the drop-down menu provided to select how the relative value of Assignments and Categories will be calculated in the Gradebook.
  • Min passing (red number): This number indicates the minimum passing percentage score.
    • Any score less than this number will be displayed in red, indicating a failed grade. The default for this is 70.
  • Std Deviation Multiplier: This option will multiply the standard deviation pf the final grade times X and subtract that from the minimum passing percentage for a new percentage.
    • Enter Zero to turn this option off.
  • Incomplete Percent Trigger: If an exercise is > = this percent, and the value is Zero, then then Student's status will be marked as incomplete. 0=off.
  • Statistics: If checked, the Student total score and pre-assignment score will be compared to the overall Course's mean, median and mode.
  • Multiple Course Exams: Check this setting to allow the option to specify multiple Course Gradebook for a single Exam.
    • This turns on the multi-Course Gradebook option in the Exam Editor.
  • Disable editing Gradebook Item name: If checked, the Section Coordinator for a Course will NOT be able to change the Gradebook Item name. This is recommended.
  • If both alpha and numeric scores exist, display alpha: If left unchecked, then the numeric will be displayed.