Leo User GuideAdmin ToolbarAdvanced PET AdministrationPET (Patient Encounter Tracking) Administration Overview

PET (Patient Encounter Tracking) Administration Overview

The Patient Encounter Tracking (PET) is a tool for Students to log their clinical encounters with patients.

  • Students are able to enter basic information about their patient, procedures that were done during the encounter, observed patient conditions, duty hours, etc.
  • The data fields are configurable by the institution.
  • The instructor is then able to collect the student PET entries and use them for grading purposes.

Path: Admin Toolbar > Advanced > PET Administration

Available options for customizing the PET form      

  • Clinical Presentation: After selecting a Program Year,  you will receive a report listing existing Clinical  Presentations. Additional functions can be accessed from this screen.
  • Diagnoses: After selecting a Program Year, you will  receive a report listing all existing Diagnoses along with a count  showing their linkage to G&Os and Programs.
  • Procedures: After selecting a Program Year, you will  receive a report listing all existing Procedures along with a count  showing their linkage to G&O and Programs. Additional functions from this screen include adding new Procedures, reviewing the general G&O list, viewing all Procedures and records, selecting a new year, and linking to a Program.
  • Core Problems: After selecting a Program Year, you will  receive a report listing existing Core Problems along with a count  showing their linkage to G&O and Programs. Additional functions from  this screen include adding new Core Problems, reviewing the general  G&O list, viewing all Core Problems, selecting a new year, and  nking to a Program.
  • Supervisors: This screen shows a list of existing PET Supervisor Types. New types can be added and a priority can be assigned to each type.
  • Ethnicity: This report shows a list defined Ethnicities that are available for use in the PET System. You can add, edit or delete Ethnicities.
  • Gender: This screen shows a list of existing Genders. New Genders can be added from this screen and defaults can be set.
  • Sex: The default settings are Male and Female. New sex types can be added or modified.
  • Cytology: This screen shows a list of existing Cytology codes. New codes can also be added from this screen.
  • Pathology: This screen shows a list of existing Pathology codes. New codes can also be added from this screen.
  • Participation Levels: This screen shows a list of existing PET Participation Level types. New types can also be added from this screen.  
  • Set Age Ranges: This screen allows you to set the age range for the PET entry screen, if the option has been activated in your system. Additional Age Range sets can be added or edited.
  • Encounter Types: This report shows a list of the defined Encounter Types for your PET system. This is an optional field and must be turned on in the Account Manager in order for it to be available in PET entry screens.
  • Strict Data Rule: The default value for flag is No, if the Strict Data flag is set to Yes then:
    • Students will have to complete all data fields in the patient information screen before continuing,
    • Students will have to identify at least one diagnosis before being able to continue on to procedures
    • If patient information is deleted at a later time, or all diagnosis are removed, then the record will be removed from reporting
  • Patient Form Courses: This screen shows Courses that are using the Patient Form Option.
  • PET Admin Reports: These reports are very general reports that show the general status of the data within the PET system. These reports are intended for the PET administrators looking for lots of raw data. End users, such as Clerkship Directors, have their own specialized reports for reviewing PET data. The reports can be run by Student, Clerkship, all Clerkships, Duty Hours, Duty Hour Violations, and by Orphaned Records.
  • Rebuild Xref Tables: This rebuild will re-generate special tables that hold the totals for various PET reports. These totals are built automatically as updates occur. Normally, this routine will only have to be run if there has been an adjustment to the manner in which the totals are calculated.