Section: People: Standard Groups

Overview of Standard groups

Five Standard Group shells are automatically created for every Course:

  • Main Student group
  • Faculty group
  • Course Directors group
  • Staff group
  • Audit group.

Once established, these group shells can be populated manually, or automatically if you have a Registrar feed set up with Leo.

Main Student Group

All Students enrolled in a Course will automatically be assigned to the Main Student Group. You can also manually assign Students to this group with the Simple Roster Tool.

This group will always use the following naming convention: MED2018r1 (unique Course master ID, school year, rotation number).

Faculty Group

Users in the Faculty group need to be assigned directly to Events in order for them to have administrative rights in those Events only.

Clinical Faculty are assigned at the Course Level, since they do not teach specific Events.

In some cases, you may have Faculty members who will be helping with a Course but are not Course Directors or Instructors. In these cases, you may assign those Faculty Users to a Staff role - their names will not appear on the Course listing, but they will have access rights to those particular Events and Course.

This group will always use the following naming convention: MED2018r1faculty (unique Course master ID, school year, rotation number, "faculty").

Course Directors (and Coordinators) Group

Course Directors (and Course Coordinators) are assigned at the Course Level and have administrative authority over the Course to which they have been assigned.

This group will always use the following naming convention: MED2018r1cd (unique Course master ID, school year, rotation number, "cd").

Staff Group

Like Course Directors and Faculty, Staff Users only have administrative privileges over Events and/or Course to which they have been assigned.

This group will always use the following naming convention: MED2018r1staff (unique Course master ID, school year, rotation number, "staff").

NOTE: Remember, Staff Admins have a much higher access level than regular Staff Users. Users with Staff Admin access can manage Course across the entire curriculum. They can still be part of the Staff group, but they do not need to be assigned to Course or Events in order to administer those Course or Events.

Audit Group

The Audit Group is for users that are not officially enrolled in the Course but who need to have access to the Events and materials. This might include visiting Students or Users in an observer role. Users in the Audit Group do not have access to Evaluations or Exams and cannot receive a grade in the Course.

The Audit group will always use the following naming convention: MED2018r1audit (unique Course master ID, school year, rotation number, "audit").

Adding Users to Standard Groups

Adding users to the Main Student group

If you have established a Registrar Feed for the System, the Students that are enrolled in each Course will populate directly into that Course roster.

NOTE: If you do not have a Registrar Feed set up, you can manually enroll Students in the Course through the Student Roster.

Adding users to the Faculty Standard group

You will not have any Faculty in your Faculty Standard Group until you have Events in your Course and have Faculty assigned to those Events.

Adding users to the Course Director Standard group

If your Course does not already have Course Directors established that you can choose from, you can click the Get Extended List link to select from all eligible Faculty members.

Any Faculty member can be made a Course Director.

To add a Course Director to your Course, use the following:

Path: Home > [select Course] > People> Groups > Standard Groups > Main Course Director Group

Adding users to the Staff Standard group

To add a staff member to your Course, use the following

Path: Home > [select Course] > People> Groups > Standard Groups > Main Staff Group

Remember: The abbreviation for this group is [unique Course master ID, school year, rotation number, "staff"].

Adding users to the Audit Standard group

To add an audit user to your Course, use the following path: Home > [select Course] > People> Groups  > Standard Groups > Main Audit Group

Remember: The abbreviation for this group is [unique Course master ID, school year, rotation number, "audit"].