This feature enables the contents of a previous Course to be copied into a new iteration of the (same) Course.
- It can be used for Courses that happen once a year, or Courses that have multiple Rotations per year. It is also used to roll Courses over from one Academic Year to another.
- For example, to copy the Foundations Course from Year 1 in 2018-2019 to Year 1 in 2019-2020, you can roll the Course over from the previous year and make any necessary changes for the new year.
- Alternatively, if the Foundations Course occurs in the Fall and again in the Spring term, the (Fall) Course can be rolled over into the Spring term.
NOTE: In Leo, a Course is defined as/synonymous to a Section or Rotation.
Create New Section
First create a New Section so that selected items from the original Course can be rolled over into the new Course.
For detailed information. please refer to Course Settings: Courses: Sections
Search for New Section
If you need to find the Section you created:
- Search your newly created Section by its name.
- Click the Course link to open the new Section
From the Course Screen, click on the Settings icon to view other features and options.
1. Settings > 2. Options > 3. Rollover
Rollover Options
When a Course is rolled over, you can select which items from the original Course (i.e. Gradebook, Mapping, Content, Events, Event Type, etc.) you want to Rollover.
NOTE: This is critical because it will determine which specific items will be rolled over into the new Course.
NEW! On-Demand Evaluations is now an item you can select to copy during the Rollover. You will need to select 'Evaluations' to enable the option to copy 'On-Demand Evaluations.' There are a few different situations for this updated option:
- Evaluations and On-Demand Evaluations are both checked: The Rollover copies everything just like before including configured On-Demand Evaluation forms and their Evaluation Links. NOTE: If you do multiple Rollovers this can create ‘duplicate’ On-Demand Evaluation forms if they were copied in a prior Rollover. However, On-Demand Evaluation Links will not be duplicated. Use the Evaluation Link count to review ‘duplicate’ forms.
- Evaluations is only checked: Only Evaluations not related to On-Demand configuration are copied. Meaning On-Demand Evaluation forms and links are not copied. NOTE: Excluding On-Demand Evaluations from subsequent Rollovers can help prevent duplicates. Also, if you do not want the Evaluation Links copied you can exclude On-Demand Evaluations from the Rollover and then manually configure the forms.
- Evaluations and On-Demand Evaluation are NOT checked: no Evaluations are copied.
- On-Demand Evaluations is only checked: no Evaluations are copied. On-Demand Evaluations can only be copied during the Rollover if 'Evaluations' is selected which means all Evaluations will be copied like in the first bullet point.
Please use your Preview system to test this new option before using it in Production. This will allow you to see how your data will be impacted. If you have any questions, please don't hesitate to reach out to the Help Desk.
- Uncheck All Options: All the boxes (choices) will be unchecked.
- Check All Options: All the boxes (choices) will be checked. You can still check/uncheck the individual boxes.
- Date of First Event: This field designates the first date the Events in your new Course will begin.
- Copy from Course: Use the drop-down menu to select the Course. Generally, the most recent iteration of the Course should be selected.
- Update existing Events: Yes/No toggle
- Copy Event Types: If there is more than one Event Type, you can choose multiple Event Types. By default, all Event Types will be checked. You can choose to not include a specific type of event, if that Event Type won't be taught in this iteration of the Course.
- Roll Over Course: To continue.
If you forget to bring something in with the Rollover, you can always do the Rollover a second time. Just make sure to uncheck everything you've already brought over, then set the Update Existing Events to YES.
Confirm Course Rollover
Once you click on Roll Over Course, you will receive a Final Check message.
- Click Stop to go back and make any changes. Click Roll Over Course to complete the process.
- Once you select Roll Over Course, you will be prompted to type a confirmation code (provided in message) to show that you are not a robot.
The Rollover is complete!
- Click Ok to exit this screen.
- Your new course is now successfully rolled over.
- Make sure to check your new course's Course Check List to assign the correct groups. For more detailed information refer to Section Checklist: Overview