Leo User Guide

Manage Events

Updated on

This report will list all Events in your current Course and allow you to edit and manage the Events.

Path: Home > Courses > [Course Screen] > Events > Manage Events

manage events

Manage Events

  • Start Date: Edit start date of event
  • Start Time: Edit start time of event
  • End Date: Edit end date of event
  • End Time: Edit send time of event
  • *: In the Account Manager, if you have enabled Show an asterisk to flag Events in conflict , then the * Column will show * for those Events which are in conflict.
  • Event: View the Event Screen
  • Copy: Create a new copy of this event (you'll have a chance to make changes to the new event before saving)
  • Edit: Edit the Event options
  • Event Type: Edit Event Type from dropdown
  • Location: Edit Location from dropdown
  • Instructor: Edit Instructor lets you define the Primary Instructor and manage FCT options for all Instructors
  • Docs: Number of documents and materials uploaded to the Event
  • VM: The number of Virtual Microscopy images linked to the Event
  • G/O: The total number of Goals and Objectives linked to the Event (either from being mapped directly to the Event and/or from being mapped to the Session Objectives in the Event)
  • S/O: The number of Session Objectives in the Event
  • Exams: Edit Exams for this Event
  • Groups: Edit Groups for this Event

Manage Events > Options

New Event

An Event consists of students and faculty meeting (physically or on-line) at a specific location, date, and time.  An Event that does meet these criteria should be a Long Event.

Some fields in the Event are required (*). Other fields are optional and may be excluded from the input screen based on how your System Administrators have configured your system.

If your Event is part of a Linked Event then certain fields will be locked, as those fields are controlled by Linked Event System. These fields will be marked with a red border.

Fore more information about adding new events, refer to this article.


There are many different filter options that can be applied to this report. These filter options will change what is shown to you. The two main filter options are the Category Filter and Event Type Filter. The title of the report will indicate what filter(s) are in use.

This option lets you filter the list of Events by:

  •  Event Type
  •  Location
  •  Category (Deleted, No Students, Mandatory, Conflicts and etc.)
  •  Theme
  •  Begin Date
  •  End Date
  •  No Students - only show Events that have no student enrollment.

The report will then filter the Events based on your filter settings.  The filter status will be displayed in the title of the report.

NOTE: It is possible to select multiple filters that result in no Events being displayed.

NOTE: Using the No Students option will make the report run significantly slower.

Live > Tentative

This option will make every event in the current course tentative. Students will no longer have access to view tentative events.

Tentative > Live

This options will remove all tentative flags from every event in the current course.

Conflict Scan

This option will scan the current course for event conflicts. This can be helpful if you have made changes and you want to make sure the existing conflicts have been resolved.

Edit Event / Copy Event

From the Manage Events screen, you have direct access to edit events, or copy events to "Save as New" whenever you need to create new events that are quite similar to existing events.

Edit Event
  1. Edit the details of the event: change the event name, type, location, dates, instructor, etc.
  2. Edit the additional details section of the event: attendance info, attire, and event description.
  3. Select/De-select the options related to whether this is a repeated event (i.e. this content has been taught before by the same instructor), a tentative event, or you can also delete the event when editing.
  4. Be sure to Save the event when you are finished editing the different event options.
Copy Event

When you select "Copy" from the Manage Events screen, you'll see a new window with all of the same options as the Event you chose to copy. From this screen, you can update the event name and/or any other options you wish to change. When you click "Save as New", a new event with the selected options will be created.

Previous Article Events: View Menu
Next Article Manage Events: Managing Attendance