Materials: (QA) Quality Assurance

This feature introduces Quality Assurance (QA) of uploaded content when activated in the Account Manager settings. Refer to the Article on Account Manager: Content Module

When this feature is enabled, any content uploaded by Faculty becomes searchable by Course Directors and Administrators in a single report available from the Course Screen. Content must be marked as "approved" by the Course Director or administrator before it becomes visible to students.

This includes options for:

  1. "Parking" content that has technical issues and flagging them for further review by A/V Techs.
  2. "Grandfathering" content that was uploaded before the account manager setting was enabled.
  3. Hides unapproved content from students until fixed/approved.

Path: Home > Courses > [Course Screen] > Course Material Panel

Materials upload by Faculty or Staff will show as Unapproved on Event and Section Screens. Students will not see the documents if that is how it was set up in the Account Manager.

The Quality Assurance (QA) queue is a list of documents that have been uploaded to your system by Faculty for a selected Academic Year.

The QA report can be one of the following modes:

  • Unapproved - This will show all unapproved documents
  • Approved - This will show all approved documents
  • Legacy - This will show all documents in legacy status, which means they are being ignored by the QA Queue

Quality Assurance Queue

Path: Home > Courses > [Course Screen] > Materials Tab > QA > QA

The documents that you see in this screen are only documents that have not yet been approved.

The procedure for approving a documents is:

  1. View: Download the document (click on the file icon under the View link) and review the document.
  2. Upload: If changes need to be made, make them and save the revised document on your device with a new Version number. Then click the Save Link and upload the corrected document. (see example below). NOTE: All documents are scanned for virus, this may take a moment.
  3. Approve: Click on the Approve link for the document. You can enter a comment if you wish.
  4. SO# AV: If you find a document that you cannot fix, due to a technical issue, you can push the document to the A/V Tech queue for further work by checking the box.

The options at the top of the report will allow you to review all approved documents, A/V Tech queue documents, and other statuses.

The options at the top of the report will allow you to review all approved documents, A/V Tech queue documents, and other statuses.

After you have reviewed a Document, if it is good to go, then proceed to Step (3) and Approve.

If you have made changes to the Document, Save the file with a new Version number and proceed to Step (2)

(2) Save File Re-Upload

file upload

(3) Approve

The QA Export Approval screen lets you make comments and do one of three things:

  1. Approve the content.
  2. Mark the content as Legacy.
  3. Save your comments, exit the screen.

TIP: When you return to the Course screen, refresh your screen to view your changes

Three of the four uploaded Documents have now been approved for Students to view and download.