Leo User GuideAdmin ToolbarCurriculum Mapping Curriculum InventoryAbout the Curriculum Inventory (CI) Reporting Process

About the Curriculum Inventory (CI) Reporting Process

The Curriculum Inventory (CI) report is submitted annually to the American Association of Medical Colleges (AAMC). There are pre-defined, standardized requirements for the CI Report, which have been integrated into Leo. Institutions can submit their CI Report to the AAMC directly from Leo.

Path: Admin Toolbar > Curriculum Mapping > Curriculum Inventory

This article provides an overview of the Curriculum Inventory (CI) process and its salient features.

There is also a related article outlining the steps for preparing the CI Report called: A Step-by-Step Guide to CI Reporting.

Representing the Typical Student Learning Experience

The AAMC CI report should represent a typical Student experience of the official curriculum. There are various methods of reflecting this representative experience. Some institutions map all of their Course Sections, Selectives and Electives. Alternatively, AAMC allows you to -

  • Choose one Rotation/Section that is representative of the Course for CI reporting.
  • Choose a few Selective Courses to represent required Selectives for CI reporting.
  • Choose a few Elective Courses to represent optional Electives for CI reporting.

Instructional Methods & Assessment Methods (IM/AM):

  • If an Event is included in the CI report, it must be assigned an IM and/or AM. The AAMC has a list of pre-defined IMs & AMs to be utilized in CI reporting.
  • Many institutions set up a non-instructional Event Type to track Events such as holidays, lunch meetings, etc. Events created under this Event Type appear on the Calendar, but are not included in the CI Report.
  • For Clinical Rotations, institutions often set up one Event Type and select the IM as Clinical Experience - Ambulatory or Clinical Experience - Inpatient. Then all of the Clerkship Courses can utilize default mapping for this Event Type and it will be reported accordingly.

For more detailed information see the article: CI Assessment Methods Report.

For more detailed information see the article: CI Instructional Methods Report.

Sequence Blocks

This is an organizational tool to display & review the structure of the curriculum. This is a good internal check before actual submission. Courses can be arranged in different ways when the Sequence Blocks are set up:

  • Ordered Courses: Select this option if Students must take Courses in a specific order. The Courses need to be numbered according to the order in which they are taken.
  • Unordered Courses: Select this option if the Courses can be taken in any order. This is usually good for Year 3 and 4 Clinical Courses/Rotations, because not everyone can take the same Section at the same time.
  • Parallel Courses: Select this Option if the Courses need to be taken at the same time. This is a good option for Longitudinal Courses.

Exceptions

Exceptions indicate that important business rules are not being followed and must be fixed, achieving 0 Exceptions, before the CI Report can be successfully submitted to the AAMC. For example, an Event might be marked as Instructional when it should not be, resulting in an Exception error. This can be corrected by checking the Event Type.

Path: Admin Toolbar > Course Management > Course Settings > Events > Event Type.  Refer to the article Course Settings: Add Event Types

If the Exception count is higher than zero, then the AAMC will reject the CI report.

Warnings

Warnings indicate information that you should be aware of and try to fix but that do not violate any AAMC business rules for the CI report. Even with a Warning count higher than 0, the CI report can still be successfully submitted. For example, an Event is missing an IM/AM but since that Event was tagged as a particular Event Type where a default IM/AM was set, then the system automatically applied that default IM/AM setting. In this case, the reason it is not an Exception is because the default IM/AM was applied. The Warning indicates that Event was missing an IM/AM only for informational purposes. 

Automap

This feature maps the AAMC’s Competency Set (PCRS) in the CI portal with the Competency Set utilized by your institution

Path: Admin Toolbar > Curriculum Mapping > Organization > Competencies > Competency Set Manager  Refer to the article Competencies: Competency Set Manager

Often this is the same set, however,  schools occasionally use a different or additional Competency Set for internal purposes.

Competency Check

For the CI Report, the AAMC requires that any Objective listed in a Course must be mapped to at least one Competency. Utilize the Competency Check tool to verify whether all of the Objectives are mapped and to which Competency they are mapped.

Path: Admin Toolbar > Curriculum Mapping > Organization > Goals and Objectives > Version > Competency Check  Refer to the article G&O: Manually Create Version

Primary Course Flag

If a Course is to be included in the CI report, then it must be marked as a Primary Course in the Course Template, reflecting that it is a required part of the curriculum. For instance, an optional Mindfulness Course might not be marked as a Primary Course and thus will not show up in the CI report.

4-Step Approach to CI Reporting

Below is a summary of the steps required to prepare a CI Report.

  1. Mapping:  IM, AM, Sections, Competencies etc.
  2. Sequence Blocks:  By School Years, Longitudinal Courses etc.
  3. Report:  Run the Report. Identify and fix any Exceptions. Repeat until there are 0 Exceptions.
  4. Submit:  The  CI Report can be submitted to the AAMC directly from Leo.

A detailed checklist explaining each step is available in a following article called A Step-by-Step Guide to Curriculum Inventory (CI) Reporting