Leo User GuideAdmin ToolbarCurriculum Mapping Curriculum InventoryAbout the Curriculum Inventory (CI) Reporting Process

About the Curriculum Inventory (CI) Reporting Process

The Curriculum Inventory (CI) report is submitted annually to the American Association of Medical Colleges (AAMC). There are pre-defined, standardized requirements for the CI Report, which have been integrated into Leo. Institutions can submit their CI Report to the AAMC directly from Leo.

Path: Admin Toolbar > Curriculum Mapping > Curriculum Inventory

This article provides an overview of the Curriculum Inventory (CI) process and its salient features within Leo's CI module.

For additional information the steps for preparing the CI report are outlined in the article: A Step-by-Step Guide to CI Reporting.

Representing the Typical Student Learning Experience

The AAMC CI report should reflect a typical student experience of the official curriculum. There are various methods of reflecting this representative experience. Some institutions map all of their course sections, selectives and electives. Alternatively, AAMC allows you to:

  • Choose one rotation/section that is representative of the overall course.
  • Choose a few selective courses to represent required selectives.
  • Choose a few elective courses to represent optional electives.

Instructional Methods & Assessment Methods (IM/AM):

The AAMC has a list of pre-defined IMs & AMs that are utilized in CI reporting. Leo comes pre-loaded with this list and is kept up-to-date to reflect any changes from the AAMC.

  • If an Event is included in the CI report, it must be assigned a primary IM and/or AM. 
    • Event Types help with default mapping of IM/AM across all Events of the same type. This can also be over-ridden at the Event level for specific changes.
  • Many institutions set up a non-instructional Event Type to track Events such as holidays, lunch meetings, etc. Events created under this Event Type appear on the Calendar, but are not included in the CI Report.
  • For clinical rotations, institutions often set up one Event Type and select the IM as Clinical Experience - Ambulatory or Clinical Experience - Inpatient. Then all of the Clerkship Courses can utilize default mapping through the Event Type and it will be reported accordingly.

For more detailed information see the article: CI Assessment Methods Report.

For more detailed information see the article: CI Instructional Methods Report.

Sequence Blocks

This is an organizational tool to display & review the structure of the curriculum. Sequence Blocks offer a good internal check that your curriculum is organized accurately before running and submitting a CI report. Courses can be arranged in different ways when the Sequence Blocks are set up:

  • Ordered Courses: Select this option if students must take courses in a specific order. The courses need to be numbered according to the order in which they are taken.
  • Unordered Courses: Select this option if the courses can be taken in any order. This is usually good for Year 3 and 4 Clinical Courses/Rotations, because not everyone can take the same rotation at the same time.
  • Parallel Courses: Select this option if the courses need to be taken at the same time. This is typically used for longitudinal courses such as LICs.

Exceptions

Exceptions indicate that important business rules are not being followed and must be fixed. Leo will help guide you on what business rules need to be addressed based on the Exceptions.

As an example, multiple Events of the same Event Type might be missing an Instructional Method (IM), resulting in an Exception error. This can be corrected by checking the Event Type and assigning an IM to that Event Type, which will apply that IM by default to all Events of that Event Type. 

For more information on Event Types, refer to the article Course Settings: Add Event Types

Once an Exception is addressed, the CI report can be run again and the number of Exceptions should go down.

Before the CI Report can be successfully submitted to the AAMC, there should be 0 Exceptions. If the Exception count is higher than zero, then the AAMC will reject the CI report.

Warnings

Warnings indicate information that you should be aware of and try to fix but that do not violate any AAMC business rules for the CI report. Even with a Warning count higher than 0, the CI report can still be successfully submitted. 

For example, an Event is missing an IM/AM but since that Event was tagged as a particular Event Type where a default IM/AM was set, then the system automatically applied that default IM/AM setting. In this case, it is not an Exception because the default IM/AM was applied. The Warning serves an informational purpose.

Automap

This feature maps the AAMC’s Competency Set (PCRS) in the CI portal with the Competency Set utilized by your institution. Often this is the same set, however,  schools occasionally use a different Competency Set or have additional Competencies for internal purposes. These will still need to be mapped to the CI version of PCRS. 

Leo provides an automap option for those schools that are utilizing PCRS so that competencies map 1:1 to the CI Competencies. You can also manually map additional competencies to the CI Competencies.

Path: Admin Toolbar > Curriculum Mapping > Curriculum Inventory > CI Competencies > [select Competency Set] > Options > Automap

For additional information on Competency Sets in Leo, refer to the article Competencies: Competency Set Manager


Competency Check

For the CI Report, the AAMC requires that any Objective listed in a Course must be mapped to at least one Competency. Utilize the Competency Check tool to verify whether all of the Objectives are mapped and to which Competency they are mapped.

Path: Admin Toolbar > Curriculum Mapping > Organization > Goals and Objectives > Version > Competency Check  

For more information on how to complete a Competency Check, refer to the article G&O Version: Competency Check

Primary Course Flag

To include a Course in the CI report, it must be marked as a Primary Course in the Course Template - reflecting that it is a required component of the curriculum. For example, an optional Mindfulness Course might not be marked as a Primary Course and thus will not show up in the CI report.

4-Step Approach to CI Reporting

Below is a summary of the steps required to prepare a CI Report.

  1. Mapping:  IM, AM, Sections, Competencies etc.
  2. Sequence Blocks:  By School Years, Longitudinal Courses etc.
  3. Report:  Run the Report. Identify and fix any Exceptions. Repeat until there are 0 Exceptions.
  4. Submit:  The  CI Report can be submitted to the AAMC directly from Leo.

A detailed checklist explaining each step is available in a following article called A Step-by-Step Guide to Curriculum Inventory (CI) Reporting