Faculty: Event: People Menu

Path: Calendar > Event > Event Screen > People


This report generates a listing of Students in the Event.

Photo Roster

The photo roster can be downloaded as a .ZIP file or as a PDF.


Groups allow the members of the Group to access an Event. If a User is not in a Group linked to the Event, they will not have access to the Events, or they may have very limited access to the Event.

The standard Group list consist of:

  • The primary Groups for the Course
  • The personal Groups for each Student in the Course


NOTE: No Groups with a security level greater than your security level will be displayed to  you. This primarily affects Student-Faculty, who can only see Student and Audit Groups.


One, and only one, of the Faculty must be the Primary Faculty member.


  • Available Faculty is a list comprised of Faculty who have been active within the last year.
  • Get Extended List is a list of all Faculty.
  • The Add By Search option will allow you to a quick search for an instructor.
  1. Select the Instructors you would like to assign to the Event.
  2. Indicate Primary Instructor for only one.
  3. Check the box if excluding from the financial model.
  4. Select a Custom Time, if applicable.
  5. Check the Instructor's Role, if applicable.
  6. Select the Discipline, if applicable.
  7. Save.


The number of minutes for an Event is calculated in the  background and can sometime take a minute or two to complete. If the number of minutes has not yet been calculated, the System will show a  default time of 60 minutes for the purposes of assigning custom minutes only, in this screen.

If you return to this screen after a minute or so, the correct minutes will be displayed.

Note:  Users who were assigned as Faculty, but are no longer Faculty, or are no longer active, will still show in the list of assigned Faculty. This is so you can remove them from the list.


This build list lets you assign Staff as administrators to a particular Event.

This assignment only gives the Staff member administrative access to this Event and does not affect any other Events, Long Events, or the Course screen.


Student-Faculty can be assigned at the Course Template Level, Event, or Long Event level. If assigned at the Course Template Level they will as Student-Faculty have rights to all the Events and Long Events in the Course.

Student faculty have the ability to:

  • Assign students at the Event and Long Event level
  • Load content at the Course, Event, and Long Event level if assigned to the learning object.
  • If assigned at the Course level, Student-Faculty can create new Events and Long Events.

There are three ways to view available students:

  1. The default available list of students is comprised of students who have already been, or are, Student-Faculty.
  2. The extended list is comprised of all students.
  3. The Add by Search option lets you search all available Students by name

This option assigns Graders at the Course level, which means that these Graders can use the Grader options at the Course,  Event, and Long Event level for the entire Course. A Grader has the ability to evaluate and score text based questions on exams.

Any user, including Students, can be assigned to the Grader Role.

Graders will have access to grade exam results, but, but do not have access to other exam options:

  • No access to the Exam Manager
  • No access to the Exam Access Manager
  • No access to the Exam Monitor
  • No access to the Exam Discussion tool

Graders will have access to a special menu option that will let them grade text based responses for exams only.

The default available list is made up of users who have been Graders elsewhere, but not in this info screen.

The Extended available list is every user in the System not currently assigned as a grader to this info screen.

Your third option - and this is highly recommended over the Extended List - is the Add by Search option, which will let you do quick searches for the User(s) you want to add to the grader list.

View as Student

This report allows administrators of this Event to view the Event as one of the Students in the Event.

This option is only available to administrators of the Event and admins for the Event's Course.

Student Schedules

This option will let you examine a given Student's schedule. You see several views of the Student's schedule:

  •  The Student's schedule as it compares to the current Course
  •  The Student's complete schedule of Courses
  •  A summary count of Courses by academic year along with corresponding detail views

The basic purpose of this report is to allow you view how the Student's existing schedule dovetails with the date range of the current Course.

Sheets

Print out Sign-In sheets for Students.

Event Attendance

This report shows the current attendance status of the Event. There are additional options for bulk import and bulk update of attendance.

For more information on managing attendance at the Section Level refer to Section: People: Attendance Reports

Import Attendance

This option will let you import a list of Student IDs to update the attendance status of the Students.

Bad Swipes

This report shows bad swipes that have been recorded for your attendance System. If you are using a card swiper or other electronic device that can deliver information to the System, this will show the bad swipes (or bad attempts)

NOTE:  If your System does not use swipers to card readers to record attendance then there will be no data for this report.

Update All Students

This tool will let you mark all Students as present or absent. You can also choose to only update those Students who do not yet have a status.