Settings Menu
Path: Calendar > Event > Setting
A learning Event consists of Students and Faculty meeting (physically or online) at a specific location, date, and time.
Some fields in an Event are required (*). Other fields are optional or may be excluded from the input screen based on how your System Administrators have configured your System. Therefore, some of the fields in the list below may not appear on your screen.
If your Event is part of a linked event then certain fields will be locked, as those fields are controlled by the Linked Event Template. These fields will be grayed out.
This Settings option shows you the event details specified in the Event Template. You are able to make changes to the event by making updates in the Event Template.
This screen will show different information depending on whether you are in a Linked Event or not.
When you are in a non-linked event you will see the Linked Event Template. You can use this screen to create a new Linked Event Template. The Event name and Event Type will be pre-populated based on the event you are in.
Any information you add in the Linked Event Template will be common to all of the events that are linked together through this Linked Event Template. Any changes to the Linked Event Template will update all events in the Linked Event Set with the updated template settings.
Each set of Linked Events must have a unique combination of:
- Course#
- Event Name
- Event Type
Once you have saved the Linked Event Template, you will need to link events to the Linked Event Template at the Course Section level.
When completing the Linked Event Template be mindful of what fields you add information to. You only need to complete the required fields to save the Linked Event Template. Any fields you complete in the Linked Event Template will be locked for editing at the Event level.
Ex. If you know each linked event will have a different Location, then you would want to leave the Location field blank in the Linked Event Template and manage this information event by event.
If you are in a Linked Event this will display a list of all the linked events in that Linked Event Set.
Under Options, you will be able to manage the Linked Event Set and update the Linked Event Template. These options also exist at the Course Section level.
Use the build-list to add or remove events from the Linked Event Set in this screen. Select Get Extended List to see all events in the course with the same Event Type as the Linked Event Template.
This will allow you to add a new linked event to this Linked Event Set. The grayed out fields are locked and controlled by the Linked Event Template Settings.
This will allow you to edit the Linked Event Template. Any saved changes will update all events in the Linked Event Set with the updated template settings.
This will update all the events in this Linked Event Set to match the values in the Linked Event Template.
This screen allows you to set the landing page for the Event.
To set your landing page, select from the Set default menu item for this screen drop-down menu:
- Details: Will display basic information about your Event including Instructor(s), Description, date and location information. This is the default Display Setting.
- Info (Custom HTML): Will display custom HTML content added for your Course or Event on the Info Screen (see below).
TIP: By setting your Event Display Option to present the Info (Custom HTML) option, you can embed video, insert an image or flash and even create a table. This can also be done via the Course Description. For more information on embedding video refer to the article: Embed Video in Course Description.
Course and Event Info screens are essentially a blank canvas that allow users to add any content or information needed to support their learning objectives or provide necessary information. You can embed content from other websites, online tools and web applications, add/upload images, etc.
- Course Info Screens can be edited by going to Course > Settings > Options > Display Options
- Event Info Screens can be edited by going to Event > Settings > Display Options
- Maximize the content editor to see your content full screen.
- Embed media (videos, web applications, etc.) at whatever point you have your cursor (see example below).
This screen lets you enter a detailed, and potentially very long, description of your Event using the WYSIWYG Editor.
This Settings option allows you to add more Location information to an Event:
- Enter Directions for this location
- And images or maps
Address information displays from Location details provided by your administrators and cannot be entered on this screen.
To set up LTI links for your event, view the documentation found here. The process for adding LTI links at the Event level is the same as adding them at the Course Section level.
For information specifically, about setting up Zoom LTI links for your Event, review this step by step tutorial.
Create custom notes for staff members.
The stats screen can show several types of sets of statistics for the event.
NOTE: The numbers for Non-Enrolled Users are most likely exaggerated due to the fact that Faculty and Staff, when using Event and Course screens, often use functions that cause the screens to refresh, and each refresh counts as a 'new' visit to the screen.
Non-Student counts refer to all Users who are not enrolled Students in the current Course. Thus, the non-student count may also contain Students who are not enrolled in the current Course or linked to a given Event.
This report is a generic history report that shows activity for a given record type within the System.
Use this screen to cancel an event.
