Portrait Listing

Portrait Listing

This report displays the Academic Portraits of the Students that you have access to as their Advisor/Mentor.

The Academic Portrait Listing includes information on the number of Noteworthy Characteristics, Document Types and Uploads that are included in each individual Student's Portrait.

To view an Academic Portrait for a particular Student, click on that Student's name.

Portrait Listing Menu

  • Picture of Student
  • Email message Student
  • Student Phone Number
  • Noteworthy Characteristics: A flexible tool for Students and their Advisors/Mentors to collaborate on authoring statements for the Medical Student Performance Evaluation (MSPE)
  • Export Portrait : The Academic Portrait can be downloaded as a .ZIP file export
  • Themes: Displays data on student performance by Theme-Mapped Evaluation Questions including a listing of results and Theme-Mapped Events.
  • Academics: Lists courses and associated grades that the student has taken or is currently enrolled in. For detailed performance information by course, click More Info.
  • Attendance: View excused and unexcused absences.
  • Evals: Lists the evaluation that a student has completed as well as the evaluation results submitted about the student.
  • Notes: Use to share notes with other mentors and/or the student. There is also an option for private notes.
  • About: General demographic information about the student.
  • Portfolio: Portfolios allow students and mentors to create a set of documents that they need to keep over a period of time.

Themes

Displays performance data based on Theme-Mapped Evaluation Questions, Events, Procedures and Diagnoses over time.

  1. Click the Menu icon to toggle the Academic Portrait menu on or off the screen
  2. Select the Filter By drop-down to filter by a specific Theme or Theme Set
  3. Select More Info to view detailed performance information
Evaluation Questions

Displays performance based on Theme-Mapped Evaluation Questions over time. Data is also displayed below the graph in a list by Theme-Mapped Questions.

  1. Select the Filter By drop-down above the Theme-Mapped Evaluation Questions graph to filter the graph by a specific Theme or Theme Set.
  2. Click Back to Overview in order to return to the Themes screen
  3. Use the Download icon to export the graph for archival purposes
  4. Hover over the Comment icon to view comments provided on a specific evaluation question.
Events

Displays performance based on Theme-Mapped Events. Data is also displayed in a list by Event name.

  1. Select the Filter By drop-down above to filter the list by a specific Theme or Theme Set.
  2. Click Back to Overview in order to navigate back to the Themes screen.
  3. Use the Search field to filter results by a keyword.
  4. Select the Event hyperlink to navigate directly to the theme-mapped event.
Procedures/Diagnoses

Displays performance based on Theme-Mapped Procedures or Diagnoses. Data is also displayed in a list by Procedure or Diagnosis name.

  1. Select the Filter By drop-down above to filter the list by a specific Theme or Theme Set.
  2. Click Back to Overview in order to navigate back to the Themes screen
  3. Use the Search field to filter results by a keyword
  4. Select the Course hyperlink to navigate directly to the Course in which the Procedure or Diagnosis was completed.

Academics

  1. Click the download icon to export results in .csv file format.
  2. Use the Sort by drop-down to filter results by Course Name.
  3. Click the colored tile labeled with the course name to navigate to the selected Course screen.
  4. Select More Info to view detailed course grade information.
  5. The trophy icon indicates a course in which a student earned an Honors.
Course Grade Details

Functionality presented in this portion of the Academic Portrait may vary depending on settings enabled at your institution.

  1. Use the Course drop-down on this screen to view a different course.
  2. Click Back to Courses to navigate back to the Academics screen.
  3. Select View Course to navigate directly to the selected Course Section screen.
  4. Grade details are presented in columns, organized by the Gradebook Categories and Assignments provided in the Course Section Gradebook.
  5. Student score information is displayed in a list by assignment and includes the score earned by the student compared to others in the course.
  6. Click on the comment icon to view assignment comments.
  7. Category totals are included in the course grade details and display at the end of each assignment list.

Attendance

Evaluations

Advisors may review summary evaluations on their advisees.

  1. Click the hyperlink in the Location column to navigate directly to the Course or Event in which the Evaluation was assigned.
  2. Select the hyperlink in the Eval Title column to view detailed score information for the selected Evaluation.
Evaluation Results

Displays detailed student performance based on the selected Evaluation compared to their peers. Evaluations Results are displayed in graph and list format by Evaluation question.

Functionality presented in this portion of the Academic Portrait may vary depending on settings enabled at your institution.

  1. Use the Filter by Evaluation drop-down to view a different evaluation.
  2. Click the download icon to export the graph in .png format.

Notes

This screen lists all the notes that have been added to the Student's portrait.

  1. To add a new note, select Options and select Add New Note link
  2. To edit a note, click on the note's text in the Preview column
  3. ​To review/edit the attachments on a note, click on the count in the Attachments column
Add New Note

This screen allows you to edit a note.

Select a Category for the note and edit its content in the field below. (*) Both fields are required.

In this note, the Private box was checked and when the note is saved only the faculty member that wrote it will see it. The Student does not see this in their Portrait.

Category

add category

Upload Attachments

This allows you to review/edit attachments associated with a note. 

upload attachment

About

General demographic information about your advisees.

Portfolio

A listing of all portfolios that are assigned to a Student.

Students may be assigned more than one portfolio.

Noteworthy Characteristics

Students and their Advisors will be able to collaborate on authoring statements for the MSPE.