Event: Settings Menu

Settings Menu

Event Options

A learning Event consists of Students and Faculty meeting (physically or online) at a specific location, date, and time.  An Event that does meet these criteria should be a Long Event.

Some fields in an Event are required (*). Other fields are optional and may be excluded from the input screen based on how your System Administrators have configured your System. Therefore, some of the  fields in the list below may not appear on your screen.

If your Event is part of a linked event then certain fields will be locked, as those fields are controlled by the Linked Event System. These fields will be marked with a red border.

 

Linked Events

This is the Linked Event Master Settings screen. The fields here will be common to all of the Events that are linked together through this Event Master. Changes here will be propagated to all of the  Events linked to this Event Master.

Each set of Linked Events must have a unique combination of:

  • Course#
  • Event Name
  • Event Type
Display Options

This screen allows you to set the landing page for the Event.

  • Details: Will display basic information about your Event including Instructor(s), Description, date and location information. This is the default Display Setting. This is the default Display setting.
  • Info (Custom HTML): Will display custom HTML content added for your Course or Event on the Info Screen (see below).
  • Materials: Will display Event Materials.

TIP: Set your Event Display Option to present the Info(Custom HTML) option and access the following tools for the Course Description as well: Embed video, insert an image or flash and even create a table. For more information on embedding video refer to the article: Embed Video in Course Description.

Info Screen

Course and event Info screens are essentially a blank canvas that allow users to add any content or information needed to support their learning objectives or provide necessary information. You can embed content from other websites, online tools and web applications, add/upload images, etc.

Course Info Screens can be edited by going to Course > Settings > Options > Display Options.

Event Info Screens can be edited by going to Event > Settings > Display Options.

  1. Maximize the content editor to see your content full screen.
  2. Embed media (videos, web applications, etc.) at whatever point you have your cursor (see example below).
Description

This screen lets you enter a detailed, and potentially very long, description of your Event using the WYSIWYG Editor

Add Location Info
  • Enter Directions for this location.
  • And images or maps

Address information displays from Location details provided by your administrators and cannot be entered on this screen.

Staff Notes

Create custom notes for staff members.

Statistics

The stats screen can show several types of sets of statistics for the event.

NOTE: The numbers for non-enrolled Users is most likely exaggerated due to the fact that Faculty and Staff, when using Event and Course screens, often use functions that cause the screens to refresh, and each refresh counts as a  'new' visit to the screen.

Non-Student counts refer to all Users who are not enrolled Students in the current Course. Thus, the non-student count may also contain Students who are not enrolled in the current Course or linked to a given Event.

History

This report is a generic history report that shows activity for a given record type within the System.

Cancel Event

Use this screen to cancel an event.

Inventory

This report shows a list of the Inventory items that are required by the current Event. These Inventory items will only be associated with this location for the duration of the Event. When the Event is over, the Inventory will be returned to stock. Inventory items that are permanent are manage in Location Management.

Fill in the required fields (*) and Submit the entry.