Faculty: Event Assignment Management

Assignments in the System are essentially inboxes or placeholders for each Student to upload their document/file/Assignment.

All Assignments must be linked to an Event or Long Event.

Student Assignments in Events

Path: Calendar > Event > Event Screen > Materials > Assignments > Student Assignments

Create New Assignment

The only required field (*) is the Assignment Folder's Name (Document Name)

Assignment Folder/Place Holder

This screen is used to review and score documents uploaded by Students for an Assignment.

  • Students are able to upload as many documents as they want, but only the most recent document is available for grading.
  • Faculty can also upload a document for a Student.

Links to Features

  • Export to Gradebook: At any time the scores and comments can be exported to the Gradebook.
  • Students with no Documents: List of Students that have not uploaded their Assignment.
  • Students with Documents: List of Students that have completed the Assignment.
  • Export as Zip File option, create a Zip file with the Most Recent Files or Create a Zip file with All Files (these include older versions of the documents)/

Grading Assignments

  • Student: ID or Name
  • Document (Download): Faculty can download and view the Students Assignments
  • Upload New Document: Faculty can upload Student's work FOR them.
  • Delete: Faculty can delete a document.
  • Score: Text box will appear beside all documents that have been uploaded for scoring.
  • Comment: Comments are optional. The free text comment section can be as long as a 34 pages of single spaced 12 font text.
  • Upload Date: The time is date stamped when the Student uploads their Assignments.

NOTE: Grades and comments are linked to the actual file, so if the Student uploads a new file it will have to be re-graded.

Students Upload Assignment Event Level

Path: Event Screen > Materials > Assignments > Add Assignment

When an Assignment is due, Students can upload the Assignment directly to the Event Folder.

  1. Click the Folder link to upload the file
  2. Select the File to upload by choosing the file
  3. Click Save File
Students Upload Assignments at Course/Section level.

From the Course/Section screen select Assessment and click My Assignments.

Then follow the same steps as you would at the Event level by choosing the file you wish to upload.

Creating Student Assignments in Long Events

A Long Event Assignment allows you to specify a beginning and ending date/time for a student to upload a document that will satisfy a given requirement. Normally, this is an essay or document, but it can consist of any electronic document, such as a video, image, etc.

All Assignments must be linked to an Event or Long Event. Below is the workflow to add an Assignment to a Long Event.

Path: Calendar > Long Event > Long Event Screen > Manage Assignments

  • In your Long Event Screen, click Assignments.
  • Select Manage Assignments. 

Here you will be able to create a new Assignment or view existing Assignments for this particular Event.

Create New Assignment Folder

When creating a new Long Event Assignment there are a few key steps you need to complete in order to save the Long Event.

  • Name: Add the Assignment Folder's Name (Document Name)
  • Description: Add an optional description and/or instructions for completing the assignment
  • Check to send an email reminder before the assignment is due: If you would like to send out a reminder message about the upcoming due date for the Assignment, check the box and incate when you would like the email reminder sent.
  • Reminder Email: If the reminder message box is checked, you can fill out an optional message you would your students to receive on the reminder email that is sent.
  • Begin Date: Select the date of when the assignment will be open
  • From: Add an optional time for when the assignment is open. If no time is set this will default to 12:00 AM
  • End Date: Select the date of when the assignment will close. Once the assignment is closes students will no longer be able to modify or upload their assignments for this Long Event.
  • Until: Add an optional time for when the assignment closes. If no time is set this will default to 11:59 PM
  • Max Score: The maximum score which can be earned for this assignment can be added here, if you plan to add this assignment to the Gradebook.

When finished creating the Long Event Assignment click Save Record

Assignment Folder/Place Holder

This screen is used to review and score documents uploaded by Students for an Assignment.

  • Students are able to upload as many documents as they want, but only the most recent document is available for grading.
  • Faculty can also upload a document for a Student.

Links to Features

  • Export to Gradebook: At any time the scores and comments can be exported to the Gradebook.
  • Students with no Documents: List of Students that have not uploaded their Assignment.
  • Students with Documents: List of Students that have completed the Assignment.
  • Export as Zip File option, create a Zip file with the Most Recent Files or Create a Zip file with All Files (these include older versions of the documents)/

Grading Assignments

  • Participant:  Faculty can upload Student's work for them by clicking on the name.
  • Submitted: When the assignment was uploaded/submitted.
  • Upload File: The time is date stamped when the Student uploads their Assignments.
  • Reviewed: Faculty can check this box to indicate whether or not this assignment has been removed. If no checkbox is there this is indicating the assignment has not taken place.
  • Score: Text box will appear beside all documents that have been uploaded for scoring.
  • Comment: Comments are optional. The free text comment section can be as long as a 34 pages of single spaced 12 font text.

NOTE: Grades and comments are linked to the actual file, so if the Student uploads a new file it will have to be re-graded.

Student View of Long Event Assignment

When an Assignment is due in a Long Event, a colored bar will appear on the Calendar and is displayed over the specified days that the Long Event occurs.

  • Click the Long Event bar to open the Long Event Screen.

The Assignments Tab will have a red number and the will appear in bold text.

  1. Click the Upload Document Icon to upload document/file.
  2. Select document/file.
  3. Click Save File

Click continue to confirm upload.

The Assignment was successfully uploaded.

Note: The Assignment is no longer bold and the red number is no longer on the Assignments Tab.