Faculty: Assessment > Linked Events Manage Exams

Path: Linked Event Screen > Assessment > Exams > Manage Exams

From the header named Access?: Click the NO link to set up access to the Exam for Linked Events by Group/User

The Groups Access Time screen lets you specify access time to an Exam and (optionally) the feedback for the Exam. To finish setting up the Exam you will need to provide access by completing the options below:

  • Start Date (*): Beginning date for access
  • Start Time (*): Beginning time for access
  • End Date (*): Ending date for access
  • End Time (*): Ending time for access
  • Staggered: If this flag is set, each Student will be required to wait between 10 to 60 seconds to gain access to the Exam. Their clock will start after the staggered start. The purpose of the stagger is to ensure that the server and/or network is not overwhelmed.
  • Exam Duration: This defines the duration of the exam. NOTE: If the end of the duration is after the End Time, then the duration will be shortened.
  • Max Submissions: The maximum number of times that the Exam can be taken by Student. The default is 1 (one).
  • Erase on Retake: If set to YES, more than one submission is allowed, this flag will reset the Student's results on each retake.  The default is NO.
  • Feedback Days: The number of days to display a feedback link for the Exam on the source Course, Event, or Long Event screen.
  • Feedback begin date: (NOTE that the next four settings override Feedback Days). This field defines the begin date for displaying a feedback link for the Exam
  • Feedback begin time: Begin time to start displaying feedback on the begin date
  • Feedback end date: Ending date for displaying feedback
  • Feedback end time: Ending time, on the ending date, to display feedback
  • Reminder Day: Number of days before the exam to display a reminder
  • Announcement Days: Number of days before the Exam to create an announcement for the Exam

Once all required parameters have been entered, click Save

Note: You are creating a new Exam access time in a Linked Event Set. A copy of the access time will be saved to the other Linked Events in the Set.

Monitoring Exams in Linked Events

NOTE: If your school is using strict Gradebook security then some options will not be available, or will display but not open links to detail information. Specifically, if Gradebook security is on and you have not been granted Admin or viewing rights then:

  • The link to the detail list of Student answers will not be available
  • The real-time monitor will be disabled

To monitor the current Exams you have two options:

  1. Viewing the individual Event Exam progress
  2. Viewing the all of the Linked Event Exam progress

Path: Linked Event > Assessment > Exams > Monitor Exam > [Select Exam]

Select the Exam/s that you want to monitor. You can monitor one Exam or monitor all Exams in All Linked Events

Exam Monitoring Report

This screen allows you to monitor the progress of an Exam as it happens in real-time, and to easily review the results.

The following data is tracked and/or available through this screen:

  • Total Students: The number of eligible to take the Exam
  • Not Started: The number who have not started
  • Total Working: The number of Students actually taking the exam (or who never finished/submitted)
  • Total Finished: The number of Students who have completed all of the questions on the Exam
  • Total Submitted: The number of Students who have submitted the Exam
  • All Students. In the column on the lower left is a list of All Students.
    • When your mouse hovers over the name of any student, the details for that student will be displayed.
  • Individual Student Details. In the right lower half of the screen, the details for the selected student are shown:
    • The Student's full name
    • Any documents the student has submitted. You can click on the student's documents to download them
    • The number of questions the student has answered. You can click on the score to get a detailed report and a PDF summary.

Icons for Real Time Monitoring

  • Detail Histogram: This feature can be accessed by clicking on the magnifying glass in the upper right hand corner of the screen. A grid will be displayed having Students on the y-axis, and questions on the x-axis. Each cell will have a color:
    • Beige: No answer
    • Green: Correct Answer
    • Red: Incorrect Answer
  • Refresh Screen: Click to refresh the Exam Monitor screen
  • Grade Status Info: This will tell you your status, such as, Faculty, Admin
  • Question: Inline help for this screen
  • Close: Close and exit the screen