Roles Overview

In Leo, Roles define Groups of Users who have similar types of responsibilities and access to the system. You may develop complex lists of Groups to which certain Users must belong in order for them to have access to all of the options their Role in the system requires. The Role option allows you to assign a User to this list of Groups by simply adding them to the Role.

Roles provide an easy way to manage Groups of Users who share the same kind of responsibilities and tasks. Roles may include Faculty, Staff, Student, etc.

When making a change which impacts every Faculty member at the Institution, you can apply the change to the Faculty Role, which will automatically be pushed out to all Users who are in the Faculty Role.

In addition, each Role in the system has a Security Number associated with it. These numbers are designed to give you a relative sense of which Roles have greater access privileges than others. The numbering structure leaves room for you to create new kinds of user Roles in between the existing ones.

Tip: The specific privileges associated with particular Roles can often be configured to accommodate special business rules at your institution. If you have a question about making this kind of adjustment, please submit your inquiry to our Helpdesk.

Overview of Basic Roles in Leo

IMPORTANT: The information provided here reflects the standard settings of Leo. These settings are highly flexible and configurable by your institution. As a result, your system's group and Role settings may be different. Please consult your local system administrator if you believe you should have access to a function or feature that you can't find.

To access the Roles setup in your system please follow the Path below:

Path: Admin Toolbar > People > Roles > Role Management > List All Roles > [select desired Role]

Standard Roles with Security Number:

  • Student-10: Students have the lowest level of access available. They can view their specific Events, assignments, and materials.
  • Faculty-40: An Instructor is a Faculty member that has been assigned to a specific Learning Event.
  • Grader-50: Graders can view and edit exams/assessments to which they have been assigned.
  • Staff-51: A Staff member can be assigned to an Event, manage Events, upload Event Content, and can view/send Event Announcements. Users assigned the Staff Role will have no Administrative rights to Courses or Events unless they are directly assigned.
  • Course Coordinator-70: The Course Coordinator Role has similar privileges as Staff. Course Coordinators work directly with particular Courses/Sections and their names are visible to students.
  • Course Director-75: Course Directors have the same access to functions as Staff while also working directly with particular Courses/Sections and managing Events, and their names are visible to students on the Course screen. The Course Director hours are reflected in the Faculty Contribution Tracking (FCT) Module.
  • Dean-75: Deans have similar access as Staff Admin but they cannot view/edit the Gradebook.
  • Staff Admin-75: Staff Admins have much higher access across all Courses/Sections and Events in the curriculum. Staff Admins do not need to be assigned to Courses/Sections or Events in order to view or manage them.
  • Data Entry-90: Data Entry Role provides a very high level of access to the System and the ability to access all Course/Section and Event level materials without being directly tied to each individual entity. 
  • Super User-91: Super User Role are generally considered to be the local System expert at your Institution. This person is typically responsible for internal training as well as Level 1 technical support for authorized Users at your Institution. Super Users have access to virtually every element of the System, with the exception of Technical System Administration functions which could disable or destroy the installation.
  • 95: If a Super User needs access to Import > Upload Data their Security access needs to be changed to 95.
  • System Admin-99: Users assigned the System Administrator Role have the highest level of access available in the System. System Administrators have access to every element of the System, including technical System Administration functions which could disable or destroy the System.