Creating On-Demand Evaluations

We know how that Evaluations are a vital component of your health sciences curriculum. With on-demand evaluations Leo allows your Students and Faculty to request Evaluations or complete Evaluations right from their Eval Portal.  On-Demand Evaluations are configured at the Course Section Level ensuring that Course Administrators control which Evaluations can be requested or completed by Students and Faculty in their Course.  

This article details the necessary steps for setting up on-demand Evaluations in Leo.

1. Enable on-Demand Evaluations in the Account Manager

Path: Admin Toolbar  > Advanced > Account Manager > Modules [expand] > Evaluation Settings [expand] > Program: General Evaluation Settings [expand]

2. Select which type of On-Demand Evaluations you want available in each course

Path: Home >Courses >[Course Screen]> Course Template >[Select gear wheel]> Edit Course Template

From the Edit Course Template screen, choose the Settings for On-Demand Evaluations, you would like enable for each course.

This will determine which type of evaluations are available and what actions can be taken by students and/or faculty when using On-Demand Evaluations in the Eval Portal.

3. Configure on-demand Evaluations for the Course Section

Path: Home > Courses > [Course Screen] > Assessment > Evaluations > Configure for this Course

From the On-Demand Evaluations screen, click Configure An Evaluation Form and add a new On-Demand Evaluation Form.

The following fields are required (*)

  1. Evaluation: Begin typing or double-click the box to display a menu of options to choose from. 
  2. Title: Enter a title for the on-demand Evaluation.
  3. Eval Type: Use the drop-down to select the Evaluation Type.
  4. Click Save.

Consider including On-Demand or OD in your Evaluation Title to distinguish the purpose of this Evaluation form.

This form will now be available to Faculty and Students associated to the Course Section.  This form can now be Requested An Evaluation or Evaluate Someone Else.  

The Associate this Evaluation with an Event is an optional drop-down and is not required to submit either request.

Once submitted, the Evaluation will remain open for two weeks.  The same Course Section, Evaluation Form and Evaluator can be selected on future dates to collect Evaluation data across time in the Course.

For more information on how Students and Faculty can Request An Evaluation refer to our Request an Evaluation or Evaluate Someone Else articles.

4. View On-Demand Evaluations

On-Demand Evaluations can be tracked and managed at the Course Section Level.

Path: Home > Courses > [Course Screen] > Assessments > Evaluations > View Requested On-Demand Evaluations

From the On-Demand Evaluation Links screen you can view all On-Demand Evaluations requests for a given Course Section.

  1. Linked To: Provides the Course Section or Event Name for the Evaluation
  2. Eval Type: Indicates the Evaluation Type
  3. Date Requested: Lists the date the Evaluation was Requested
  4. Status: Indicates if an Evaluation was Requested or Completed
5. Summarize and Approve On-Demand Evaluations

The process to review, summarize and approve On-Demand Evaluations will be the same as other Evaluations in Leo.

Path: Home > Courses > [Course Screen] > Campus Level > Evaluations tab > Evaluation Types [expand]

OR

Path: Home > Courses > [Course Screen] > Course Template Level > Evaluations tab > Evaluation Types [expand]

We recommended including On-Demand or OD in the Evaluation Title to help with distinguish On-Demand Evaluations in the summarize and approval process.

For detailed information on the Evaluation Workflow in Leo please refer to our Evaluation Workflow and Summarize and Approve Evaluations articles.