This article will show you how to create a new Evaluation form. Evaluation forms can be used as many times as you like, across Courses, Events, as On-Demand, etc.
TIP: It is recommended that you stick to a basic Evaluation structure. This way, you will be able use the same assessment tool across different situations, which will provide better longitudinal and comparative data.
Path: Admin Toolbar > Assessment > Evaluations > Eval Listing > Create New Eval
Click Create New Eval or click the Name of an existing Evaluation to edit it.
NOTE: Once you have created your Evaluation, you may return to this page to view your Evaluation, as well as all other Evaluations that have been created by users in the system.
Title/Header
- Add a title for your new Evaluation.
- You may also choose to add a short description of your new Evaluation (optional).
- Check this box if you would like for any use of this form to be approved automatically. Learn more about Auto-Approval for evaluations here.
- You can designate a Program for this evaluation form in order to map questions to various Themes for further analysis.
- Click Save, this will take you back to the Eval Listing screen
When Auto Approve is enabled, all evaluations completed using this form will be approved automatically. You can uncheck the Auto Approve option to resume standard Evaluation Workflow at any time.
Create an Evaluation
Click on the evaluation name you just created, this will take you back to the Eval Listing screen
- click on the arrow box to Preview the Evaluation
- click on the plus sign to Add a Question, Add Page Break, or Add inline content
- click on the gear icon to Edit Eval Settings, Toggle Descriptions, or Show Deleted Records
- Evaluation Editor, use the icons on the right side to navigate: Preview, Pages, Blocks, Responses, Questions and Settings.
- In the right corner of the Evaluation Editor, there is a box with an arrow icon.
- Click this icon to preview your new Evaluation.
- Each time you click on the Preview icon it will refresh with the latest changes from the Evaluation Template.
A Page in an Evaluation is defined as a group of questions that are related and there is no branching logic.
- Click the Plus Sign icon and Add Page Break to add pages to your Evaluation.
- Each page can contain as many blocks of questions as desired.
- To add a new page, click Add New Page and it will appear at the bottom on your Edit Eval Screen.
- The Page Break once added will allow you to drag and drop the page break between the questions you want to separate onto two different pages.
Inline Content is utilized if you only want to display text such as a prompt or instructions.
- Click the Plus Sign icon and Add Inline Content to add information to your Evaluation.
On the Inline Content screen add any information you want to be displayed and communicated on the Evaluation and click save when finished.
- The Inline Content once saved will allow you to drag and drop the text between the questions you want to separate or provide specific instructions for.
- Click on the plus icon and Add Question to add a new question.
Question Type Examples
- Checkbox
- Dropdown
- Radio
- Rubric
- Text
Note: The Checkbox and Text Question Type options if selected, cannot be included in scoring calculations and will be summarized by Count only.
Edit Question
1. Type your question in the Prompt field. (*) Required
2. Question Type
- Dropdown: Multiple Choice. Displayed in a dropdown list. Used if there are a large number of options
- Radio: Multiple choice
- Rubric: Sliding scale response
- Text: Typed test response - not gradable
- Checkbox: Multiple Select - not gradable
3. Set the Required field to No if you would like this question to be required, set this field to Yes if you would like this question to be optional (if set to yes, users will be able to submit their Evaluation without answering this question). The default is Yes (required).
4. For the Summarize Responses by this affects how responses are displayed on summary evaluations and in the Academic Portait. The default is set to average for each question.
5. Set the Include in Form Scoring field to No if this question will be ignored for score calculations in the summary evaluation and the Academic Portrait. The default for this field is Yes.
6. The Include an N/A Response if set to Yes on the summary evaluations, if the evaluatee had chosen an N/A response, the question will be ignored for score calculations. The default is No.
6. Click Save Question to save your question and continue.
7. Themes can be mapped to Evaluation Questions in each Questions screen. Double click or start typing to associate the necessary Themes to the question.
7. As soon as you click Save, you will be automatically directed to add a response. See below.
TIP: To edit an existing or delete a question, click on the Question from the Eval Edit Screen:
- Select Edit Question.
- Select the double box icon to copy the question.
- Select the trash icon to Delete the question
- Select the arrow button to see the responses associated with the Question.
This build list lets you manage Themes on the Available or Selected Theme lists, based on the Program you associated your Evaluation Record to. Click on the Theme to add or remove it from Themes list.
Themes can be mapped to Evaluation Questions in the Edit Question screen.
- Click in the Themes box and select the necessary Themes for this Eval question.
Themes added to the Selected Themes will now display in the Theme Count.
- After selecting Rubric as the Question Type, add a prompt in the Rubric Prompt box. (*) means that this field is required.
- Use the Rubric Details to provide further explanation, for example the learning objective or criteria you wish to assess.
- Set the Required field to No if you would like this question to be required, set this field to Yes if you would like this question to be optional (if set to yes, users will be able to submit their Evaluation without answering this question). The default is Yes (required).
- Set Require Rubric Comment field to Yes - ONLY if a rating is given to provide a required comment field on the question. Set to Yes - even if no rating is given to provide a comment field for the question, whether or not a rating is provided.
- The Include an N/A Response if set to Yes on the summary evaluations, if the evaluatee had chosen an N/A response, the question will be ignored for score calculations. The default is No.
- Themes can be mapped to Evaluation Questions in each Questions screen. Double click or start typing to associate the necessary Themes to the question.
- Click Save to save your question and continue.
Rubric Question Type Example
- Click Hide Details to hide content provided in the Rubric Details field.
- Slide to the left to lower the rating or right to increase the rating using the rating scale.
- Click Reset Rating to reset the scale to lowest rating on the scale.
- Use the Comments box to enter comments for the rating provided. If marked with * a comment is required.
Add a Response
- Once you return to the Edit Eval screen after saving your Question, click on the arrow dropdown next to the question you want to add responses to.
- Click Add a Response to add a new response.
- If you have a pre-defined set of responses you would like to use, click Add a Response Set (ex. you may already have a set of responses such as "Very satisfied, satisfied, neutral, etc." that you would like to use for this question). Your system also comes with some prepared Response Sets that you can modify/utilize.
- To go back and edit your question, click Edit Question. To return to the question list, click Back to Question List.
NOTE: To create a new response set, see our tutorial on How to create a new Response Set.
Edit Response
1. Type in your response in the Response box.
2. Add a Description in the box if additional information is needed on this response.
3. The Value field allows you to add a numeric value(with up to two decimal places) to the response.
- Add a value if you are planning to use the Evaluation to generate grades or evaluate responses.
- If you will be grading the Evaluation, a response with an empty Value field, or a value of zero, will be considered an N/A response.
4. The option If Chosen, Skip to Question is used for question branching.
- If the question will use branching logic, use this field to select the question the user will be directed to if they select this response.
- Questions between the current question and the branch-to question will be disabled.
- For more information on branching logic see the Branching Logic tutorial.
5. The Notification field is used if the faculty administering the Evaluation would like to be notified if a selected answer is chosen.
- For example, if the question is "Have you thought about committing suicide?" and the student answers "Yes", if the Notification field is set to Trigger Name, then the faculty will receive an email notifying them that this student selected Yes for this question, and appropriate action may be considered.
- The default option for this field is blank.
6. When you are done, click Save.
Continue creating new responses until you have all the appropriate options created. To delete this response, set the Deleted field to Yes.