This report shows you a list of all available Evaluation Forms that you can access.
- You can normally access only those forms which you created.
- If you have a very high level of security, you can access all forms.
Path: Admin Toolbar > Assessment > Evaluations > Eval Listing
- Create Evaluation Form: Use this option to create an evaluation form for use in Leo.
- Copy: This link is used to make a copy of an Evaluation Form.
- Archive Checkbox: To archive an Evaluation check this box. Once this box is checked the Evaluation Template will move into the Archive Folder
- Options > Deleted: Listing of all deleted Evals
- Options > Archived: Click on this button to review and/or reactivate an Evaluation Template.
NOTE: If you change the meaning of an Evaluation by editing certain parts (Question text, Response text, Response values, etc.) of an Evaluation Form after Users have responded, you may impact their responses or possibly even your Gradebook.
Fixing typos, grammatical errors, or updating the Evaluation Form name/description should not necessarily impact the meaning of an existing Evaluation.
TIP: If you need to make changes to an Evaluation Form, but you've already begun using the Evaluation Form and Users have submitted responses - you should make a copy of the Evaluation Form and edit the new copy.
Click Create Evaluation Form to get started creating a new evaluation for users to complete in Leo. You'll see a dialog that asks you to enter some basic information about the evaluation form.
- Title: Enter a descriptive title for the evaluation (e.g. preceptor evaluation of students).
- Description: This is visible to the persons completing the evaluation. Many institutions will include information about how to complete the form, why they are completing the form, and who at your institution to contact for assistance.
- Auto-Approve: Check this box to auto-approve this form when it is submitted by an evaluator.
- Program for Mapping Themes: Select the academic program in your Leo instance for which this form will be utilized. This will allow you to tag questions with themes for analysis and reporting.
- Save: Click to save the evaluation form.
Once you have saved the evaluation settings, you'll be taken back to the eval listing screen. Find and click on the evaluation you just created to open it in the editor.
You can always make changes to these settings later by: opening the evaluation in the eval editor > click on the settings icon (gear wheel) in the top right > edit settings.
The Evaluation will be copied to a new Evaluation Form, which you can then edit.
- You can optionally include deleted Questions/Responses in the items copied.
Check this box to archive an evaluation form. The form responses and data will be kept intact, but the form will no longer appear on this report the next time you visit. The form will also show up at the end of the list of evaluation forms that can be assigned when scheduling an evaluation. To access archived forms, go to Options > Archived.
This report will show you all of the Deleted Evaluation Forms for which you have access rights. Normally, you can only access the forms that you created.
- If you have a very high level of access, you can edit all forms.
- You can un-delete any form in this list by clicking on the name of the form and then marking the form as un-deleted.
This report will show you all of the Archived Evaluation Forms that you may have chosen to hide or "archive" old templates. This list will show the Evaluation Templates that are not currently being utilized by your institution.
If you archived an Evaluation in error, the List of Archived Evaluations screen will allow you to restore it by unchecking the Archive box.
