My Portrait

A Student can click on their picture to access My Portrait.

The Academic Portrait displays a Student’s entire academic history in a simple comprehensive profile.

Academic Portrait Menu

Only the individual(s) explicitly assigned as the Student's mentor can view the Academic Portrait and related documentation, including the Portfolio. 

A student's Academic Portrait is divided up into the following sections:

  1. Themes: Displays performance data based on Theme-Mapped Evaluation Questions, Events, Procedures and Diagnoses over time.
  2. Academics: A list of Courses the student has taken. Course specific grades can be displayed, if the institution chooses.
  3. Attendance: This displays information about a Student's excused and unexcused absences.
  4. Evals (Evaluations): Active evaluations and completed evaluations on or by the Student are listed here.
  5. Notes:This lists all the notes that have been added to a Student's portrait.
  6. About:General information and demographics about the Student are displayed on this page.
  7. Portfolio: A category-based digital folder where Students and their Mentors can upload documents that they need to keep over a period of time.
  8. Noteworthy Characteristics: A flexible tool for Students and Advisors to collaborate on authoring statements for the MSPE.
  9. Export Portrait: Download documents in a .ZIP file.
Themes

Displays performance data based on Theme-Mapped Evaluation Questions, Events, Procedures and Diagnoses over time.

  1. Click the Menu icon to toggle the Academic Portrait menu on or off the screen
  2. Select the Filter By drop-down to filter by a specific Theme or Theme Set
  3. Select More Info to view detailed performance information
Evaluation Questions

Displays performance based on Theme-Mapped Evaluation Questions over time. Data is also displayed below the graph in a list by Theme-Mapped Questions 

  1. Select the Filter By drop-down above the Theme-Mapped Evaluation Questions graph to filter the graph by a specific Theme or Theme Set.
  2. Click Back to Overview in order to navigate back to the Themes screen.
  3. Use the Download icon to export the graph for archival purposes
  4. Hover over the Comment icon to view comments provided on the evaluation question
Events

Displays performance based on Theme-Mapped Events. Data is also displayed in a list by Event name

  1. Select the Filter By drop-down above to filter the list by a specific Theme or Theme Set.
  2. Click Back to Overview in order to navigate back to the Themes screen.
  3. Use the Search field to filter results by a keyword
  4. Select the Event hyperlink to navigate directly to the event
Procedures/Diagnoses

Displays performance based on Theme-Mapped Procedures or Diagnoses. Data is also displayed in a list by Procedure or Diagnosis name

  1. Select the Filter By drop-down above to filter the list by a specific Theme or Theme Set.
  2. Click Back to Overview in order to navigate back to the Themes screen.
  3. Use the Search field to filter results by a keyword
  4. Select the Course hyperlink to navigate directly to the Course in which the Procedure or Diagnosis was completed
Academics

This is a list of Courses that the Student has taken.

  • Completed grades may be displayed, if determined by the institution.
  • Clicking on a Course's name will take you to the Course information screen.
  1. Click the download icon to export results in .csv file format.
  2. Use the Sort by drop-down to filter results by Course Name.
  3. Click the colored tile labeled with the course name to navigate to the selected Course screen.
  4. Select More Info to view detailed course grade information.
  5. The trophy icon indicates a course in which a student earned an Honors.
Course Grade Details

Functionality presented in this portion of the Academic Portrait may vary depending on settings enabled at your institution.

  1. Use the Course drop-down on this screen to view a different course.
  2. Click Back to Courses to navigate back to the Academics screen.
  3. Select View Course to navigate directly to the selected Course Section screen.
  4. Grade details are presented in columns, organized by the Gradebook Categories and Assignments provided in the Course Section Gradebook.
  5. Student score information is displayed in a list by assignment and includes the score earned by the student compared to others in the course.
  6. Click on the comment icon to view assignment comments.
  7. Category totals are included in the course grade details and display at the end of each assignment list.
Attendance

This lists a record of the excused and unexcused absences for the Student.

Use the +/- to display the contents.

For information on how to request an absence from a Mandatory Event, please refer to this article, Absence Request.

Evals

A list of all Evaluations by or about the Student, including both active and completed Evaluations. Clicking on the Evaluation link will bring you to a summary of that Evaluation.

The column menu bar indicates the following:

  1. Clicking an Eval Title will take you to detailed score information for the selected Evaluation.
  2. The Location column contains the name of the Course, Event, or Long Event to which the Evaluation applies and clicking on it will open the Course Section or Event screen.
  3. The Evaluator column tells you the Evaluator of Record who summarized and approved the Evaluation.

Note: Evaluations will only show up here once they have been approved by a Course Director or Administrator.

Evaluation Results

Displays detailed student performance based on the selected Evaluation compared to their peers. Evaluations Results are displayed in graph and list format by Evaluation question.

Functionality presented in this portion of the Academic Portrait may vary depending on settings enabled at your institution.

  1. Use the Filter by Evaluation drop-down to view a different evaluation.
  2. Click the download icon to export the graph in .png format.
Notes

The Notes feature can be used to log the Students’ progress and/or upload documents.

  • Click a note to see the full text.  
  • Click the Options dropdown to Add New Note

Only the individual(s) explicitly assigned as the student's mentor can view the Academic Portrait and related documentation. 

New Note

This screen allows you to edit a note. You can select a category for the note and edit its content in the field below.

To add attachments to the note, click the Upload Attachments button. If there are any attachments already associated with the note, a link will be displayed that will allow you to review/edit them.

A note can be specified as Private by checking the Private box. This will make the note only visible to you.

About

General information and demographics about the Student is displayed on this page.

  • NOTE: Security Levels for User access to the About Tab are in the Account Manager: Demographics
Portfolio

Students may be assigned to, or create, one or more Portfolio categories.

  1. To add a general document, click the Upload An Additional Document link.
  2. To add/edit a document with a specific Sub-Category, click the Upload icon.
Export Portrait

Allows for export of the Student's Portfolio in a .ZIP file.