Leo User Guide

Creating a Group Lottery

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There are a two components that should be considered before you create a new Group Lottery record. Determining the following before creating a new Lottery record is our recommended best practice.

• Group Access: Which group(s) of students will be participating in the lottery? Students that are participating in your lottery should be part of a group(s) that can be assigned access. While multiple groups can be assigned access, it is important to note that every student within the groups that have been assigned will have access to rank their lottery selections.
• Elements: Elements are the things that students will be ranking. These can be Groups, Events, Long Events, or Course Sections. For the easiest workflow, you should make sure that the elements already exist within your system before creating your lottery record. Keep in mind, that events and course sections can be created in bulk via the data entry tool in the Admin Toolbar.

Run, Preview and Finalize Course Block Lotteries

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Leo provides you with the capability to preview the results of your Lottery before you finalize them. This allows you to run your Lotteries with confidence, examine your results, and make sure you're happy with the outcome before the results are released to students.

Creating a Course Lottery

Article

There are a two components that should be considered before you create a new Course Lottery record. Determining the following before creating a new Lottery record is our recommended best practice.

• Group Access: Which group(s) of students will be participating in the lottery? Students that are participating in your lottery should be part of a group(s) that can be assigned access. While multiple groups can be assigned access, it is important to note that every student within the groups that have been assigned will have access to rank lottery selections.
• Elements: Elements are the things that students will be ranking. These can be Groups, Events, Long Events, or Course Sections. For the easiest workflow, you should make sure that the elements already exist within your system before creating your lottery record. Keep in mind, events and course sections can be created in bulk via the data entry tool in the Admin Toolbar.

Creating a Course Block Lottery

Article

There are a two components that should be considered before you create a new Block Lottery record. Determining the following before creating a new Block Lottery record is our recommended best practice.

• Group Access: Which group(s) of students will be participating in the lottery? Students that are participating in your lottery should be part of a group(s) that can be assigned access. While multiple groups can be assigned access, it is important to note that every student within the groups that have been assigned will have access to rank their lottery selections.
• Elements: Elements are the things that students will be ranking. These can be Groups, Events, Long Events, or Course Sections. For the easiest workflow, you should make sure that the elements already exist within your system before creating your lottery record. Keep in mind, that events and course sections can be created in bulk via the data entry tool in the Admin Toolbar.
• Blocks: Leo will automatically create your Blocks for a Course Block Lottery, but you should ensure all of the beginning and end dates for the course sections match up appropriately.

Event Screen: Exams

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In this example the Event is a Final Exam and the Student is able to access the Exam from the link in the Materials tab.

Faculty: Quality Assurance (QA) for Uploaded Materials

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Path: Home > Calendar > Event >[Event Screen] > Materials Tab

OR

Path: Home > Courses > [Course Screen] > Events > Manage Events > [select desired Event] > Event Screen > Materials Tab

Run, Preview and Finalize Course Lotteries

Article

Leo provides you with the capability to preview the results of your Lottery before you finalize them. This allows you to run your Lotteries with confidence, examine your results, and make sure you're happy with the outcome before the results are released to students.

Lottery/Signup Listing

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The Lottery Report displays a list of Lotteries for a given status. Those statuses are:

• Open: This is every Lottery that is not closed, deleted, or in preview mode.
• Preview: These Lotteries have been run, but the results have not been used to update the element(s) (Courses/Sections, Events,  Long Event, or Groups) in the Lottery.
• Finalized: These Lotteries have been run and the Students placed in the elements they were awarded.
• Deleted: These Lotteries have been deleted. You can undelete these Lotteries if you want.

Types of Lotteries

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There are five types of lotteries in Leo:

• Course
• Course (Block)
• Event
• Long Event
• Group

It is important to determine which type of lottery would best suit your specific situation before you begin creating the Lottery record. See below for more information and examples about each type of Lottery in Leo. We will discuss the various components (elements, group access, etc.) and considerations that are involved in setting up and running each type of lottery in more detail in the following articles.

Mapping: S/O Template

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Path: Courses > [Select Course] > Mapping > S/O Template