Lottery/Signup: FAQ

Elements first

In order to set up a Lottery/Signup, you need to first set up the Elements that will make up the Lottery/Signup, and the Groups that will participate in the Lottery/Signup.

Think of these as the ingredients required to create a Lottery/ Signup.

Group setting for Lotteries/Signups

Question: Do I have to set up and assign Groups?

Answer: Yes, you have to set up and assign Groups for Lotteries/Signups. If you do not, every single User in the system will receive that Lottery/Signup.

Lottery process  - Courses/Groups/Events

Question: Is the lottery process for Courses, Groups, and Events?

Answer: Yes. The process is the same. In lieu of selecting Courses from the Edit Lottery Menu, select Groups or Events

Student placements in a Lottery

Question: How are Student placements in a Lottery selected?

Whether a student has an early submission or a later submission to an open Lottery, there is no bearing on placements as the system randomly orders the full list for each rank.  

This might help with the initial “burst” of activity that caused the slow down.  These slow downs were not caused by the Lottery process but by the volume of students logging in at exactly the same time.

Deleting an Element (Course/Event) from a Lottery/Signup

Question: How do I delete a Course from a Lottery/Signup?

Answer: This is a multi-step process:

Step 1: Path: Home > Admin Toolbar > Course Management >  Lotteries/Signups 

Step 2: Select the Lottery/Signup that you wish to Edit

Step 3: Click the Course/Event you would like to remove.

Step 4: Set the Deleted flag to YES.

Step 5: Be sure to click Save Record to complete the removal process.


Question:  Can Administrators see the Lottery placements after the Lottery is finalized/closed before the students?

Answer: Yes, Administrators are able to preview the Lottery and even a Signup before it is Finalized.

Hiding notification after selection (as a student)

Question: Can students hide a Lottery/Signup reminder once they have completed it?

Answer: Yes. Students can hide the Lottery/Signup notification once they have made their selection.

Step 1: They can click on the notification in their Activity Report, which can be accessed by clicking on the Activity Bell.

Step 2: They can click on the Lottery notification to be taken to the selection page. Once they make their selection, they can close that screen.

Step 3: They can come back to their Activity Report and check the Delete check-box for that particular notification. This will hide the notification from their Activity Report.

Closing a Lottery when some students have not signed up

Question: What happens if I close a Lottery and some students have not made a selection?

Answer: You can preview a closed Lottery before Finalizing it. Once you Finalize the Lottery/Signup, students who have not participated will be left out. You will need to manually add those students to the individual Course/Group/Event's student roster.

Practice Lottery

Question: If I want to try out setting up a Lottery and running it, how can I do this as an Administrator?

Answer: It is a good idea to practice setting up and running a Lottery in your Leo Training System before you run it live in your Production System. This way you can become familiar with the process and ask us any questions you might have via the Help Desk before you have to run a Lottery with real students.

However, if you practice running a Lottery in your Training system, do not expect the same placement/results when you actually run the Lottery in your live Production system, because the Lottery placements are unique to each time the Lottery runs (because of the element of randomness involved in computerized lotteries).

Re-using an old Lottery

Question: Can I re-use the same Lottery that I set up last year because it went well, and just change the dates?

Answer: If you have a Lottery that you have run previously, we suggest that you do not run that same lottery again with new dates for this year. In other words, it is best to set up a new Lottery each time you want to run it.